Employment Privacy Policy

INNODIA’s privacy policy contains information about the processing of your personal data (hereon’’ data’’) in the context of INNODIA's employment processes. 

INNODIA is committed to protecting your privacy. This Privacy Policy outlines the types of personal information INNODIA collects, how it is used, and the steps taken to safeguard your information. 

For INNODIA's other data processing activities, we apply a customized privacy policy. Users will receive a dedicated link to access to the relevant policy depending on data treatment. These policies will be stored in a hidden section of the INNODIA website. 

WHAT IS INNODIA?

INNODIA is an international non-profit organization (iVZW). INNODIA is the interface between those who want to develop new disease modifying therapies and those who have the expertise and tools to do so. INNODIA catalyses, in a comprehensive and efficient way, entities that have often different incentives but who want to address the same unmet medical need: the lack of definitive cures for type 1 diabetes. 

Innodia iVZW 

Address: Herestraat 49, Onderwijs en Navorsing 1bis, box 902, 3000 Leuven 

Email: privacy@innodia.org 

Company Number: BE 0792.991.133 

TYPE OF DATA INNODIA PROCESSES 

When we process your data, this concerns the data below: 

  • Contact info 

  • Contract info 

  • National number 

  • Salary 

  • Date and place of birth 

  • Bank Details 

  • Any additional information you share with INNODIA 

COOKIES 

This website uses: 

  • Strictly necessary technical cookies; 

  • strictly necessary functional cookies; 

  • a privacy-friendly analysis tool. 

Strictly necessary technical cookies are necessary for the website to function correctly, and you cannot refuse them. 

Strictly necessary functional cookies are strictly necessary to provide a service you have (explicitly) requested. You cannot refuse these cookies if you want to browse INNODIA website, but they are only placed after a choice has been made regarding the placing of cookies. 

INNODIA only uses the data included in its cookie policy for analytics purposes if you have given your consent to the use of its analytics tool. 

Read INNODIA policy on cookies. 

HOW INNODIA USES YOUR INFORMATION 

INNODIA uses the personal information collected for the following purposes (where applicable): 

  1. Employment and development of you as an employee 

  1. Communication 

  1. Payroll processing 

  1. Security 

  1. Legal Compliance: We may use your personal information to comply with applicable laws and regulations. 

DATA SECURITY 

INNODIA takes all appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security audits. 

OTHERS WITH WHOM YOUR DATA ARE (CAN BE) SHARED 

INNODIA will only share your data to third parties in the following circumstances: 

  • INNODIA is using a third party purely to process data on our behalf and INNODIA has set a data processing agreement with that third party that fulfills legal obligations in relation to the use of third party data processors (e.g. INNODIA processors who are responsible for ICT infrastructure); or 

  • INNDOIA is required by law to share your data; 

  • You have provided your explicit consent to INNODIA to share data with a third party. 

DATA RETENTION 

INNODIA retains your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. 

INNODIA takes the principles of data minimisation and removal seriously and has internal policies in place to ensure that only the minimum amount of data for the associated purpose is required; INNODIA deletes, anonymises or pseudonymises that data promptly, once it is no longer needed. 

YOUR RIGHTS 

Depending on the processing and the legal basis, there are several possibilities available to you to keep control over your data, which include the following: 

  • Where data processing is based on consent, you may revoke this consent at any time, and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our newsletter emails). 

  • You have the right to ask for rectification and/or deletion of your information.

  • You have the right to access your information

  • You have the right to object to the processing of your data 

  • You have the right to limit the processing of your data 

  • You have the right to have your data deleted 

A full summary of your legal rights over your data can be found on the website of the Belgian Data Protection Authority. 

Please note that relying on some of these rights, such as the right to delete your data, will make it impossible for us to continue delivering some services to you. However, where possible INNODIA will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 

CHANGES TO THIS POLICY 

INNODIA reserves the right to update or modify this Privacy Policy from time to time and will publish the most updated version on its website. If a modification meaningfully reduces your rights, INNODIA notifies those people whose data shared with INNODIA will be affected. 

CONTACT INNODIA 

If you have any questions or concerns about this INNODIA Privacy Policy or data practices, please contact INNODIA at privacy@innodia.org. 

If necessary to process your request, we may ask you to identify yourself with e.g. a copy of the front of your identity card. 

DISPUTES 

If you feel that INNODIA has not handled your request or complaint well enough and that your rights have been violated, you can contact the Belgian Data Protection Authority (former Privacy Commission, www.gegevensbeschermingsautoriteit.be) and file a complaint there. 

This policy and INNODIA operations are governed by Belgian law. To the extent permitted by applicable law, the Courts and Tribunals of Leuven shall have jurisdiction in case of dispute. 

Version of this Privacy Policy 01: 30/06/2024